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EUROPEAN NEIGHBOURHOOD AND PARTNERSHIP INSTRUMENT
2007-2013 CROSS BORDER COOPERATION PROGRAMME

LATVIA-LITHUANIA-BELARUS
News
2010-09-10  JTS seeks an EMPLOYEE to work in the BRANCH OFFICE in Vitebsk
Public establishment, the Joint Technical Secretariat (further referred to as JTS), with the office in Vilnius, responsible for providing technical assistance to the Latvia, Lithuania and Belarus Cross Border Cooperation Programme within the European Neighbourhood and Partnership Instrument (further referred to as Latvia-Lithuania-Belarus Programme) seeks an employee, who would work in the JTS Branch office in Belarus. The employee will work on a full time basis from Vitebsk. The main functions of the Branch Office will be related, but not limited to the communication of the Latvia-Lithuania-Belarus Programme in the Vitebsk, Grodno, Minsk and Mogilev oblasts and the city of Minsk.
The closing date for applications is the 23rd of September, 2010, 16:00.

BACKGROUND INFORMATION

Employing Authority

Public establishment the JTS, technically assisting the Latvia-Lithuania-Belarus Programme.

Latvia-Lithuania-Belarus Programme

The European Neighbourhood and Partnership Instrument was established by the Regulation No 1638/2006 on the 24th of October, 2006, which applies from the 1st of January, 2007 till the 31st of December, 2013. The Latvia, Lithuania and Belarus Cross Boder Cooperation Programme within the European Neighbourhood and Partnership Instrument (programming document) was adopted by the EC Decision K(2008) 8113 of the 18th of December, 2008.
The priorities and measures of the Latvia-Lithuania-Belarus Programme are set in the Latvia, Lithuania and Belarus Cross Boder Cooperation Programme within the European Neighbourhood and Partnership Instrument, Chapter 4.
Potential applicants and project partners under the Latvia-Lithuania-Belarus Programme are bodies and institutions, specified in the Latvia, Lithuania and Belarus Cross Boder Cooperation Programme within the European Neighbourhood and Partnership Instrument, Chapter 9. Additional requirements regarding the eligibility of beneficiaries and partners are specified in the Guidelines for Grant Applicants for each call for proposals.
The eligible areas in Belarus are: Vitebsk, Grodno, Minsk and Mogilev oblasts and the city of Minsk. The eligible areas in Lithuania are: Utena, Panevėžys, Alytus, Vilnius and Kaunas counties. In Latvia, the only eligible region is Latgale.
Further information about the Latvia-Lithuania-Belarus programme can be found on the programme’s web site:
www.enpi-cbc.eu.

Organisational structure

The implementing bodies of the Latvia-Lithuania-Belarus Programme are: the Joint Monitoring Committee, the Joint Managing Authority (Ministry of the Interior of the Republic of Lithuania), the National Authority in Belarus (Ministry of Foreign Affairs of the Republic of Belarus and the Coordinating Unit for European Union’s TACIS Programme in the Republic of Belarus), the National Authority in Latvia (Ministry of Regional Development and Local Government) and the JTS. The JTS is a public establishment set by the Ministry of the Interior of the Republic of Lithuania.
Establishment of the Branch Office in Vitebsk is aimed at ensuring efficient and comprehensive communication on the Latvia-Lithuania-Belarus Programme, mainly focusing on the eligible territories of Belarus: Vitebsk, Grodno, Minsk and Mogilev oblasts and the city of Minsk.
The full-time labour contract will be concluded with a person, who will then become an employee of the JTS acting as the Branch Office of the Latvia-Lithuania-Belarus Programme in Belarus. The office of the Branch Office of the JTS will operate in Vitebsk.

Overall objective of establishing the Branch Office

The overall objective of employing the person in JTS, who will act as the Branch office in Belarus is as follows:
To actively contribute to JTS activities by conducting efficient communication of the Latvia-Lithuania-Belarus Programme aimed at potential beneficiaries, project implementers, media and general public of Belarus and, when necessary, of other countries in accordance with the Communication Plan of the Programme.

JOB DESCRIPTION

Tasks of the Branch Office

The tasks of the Branch Office will include, but will not be limited to:
  1. Active contribution to the JTS activities in informing Belarusian potential beneficiaries about funding possibilities, the priorities and the requirements of the Latvia-Lithuania-Belarus Programme;
  2. Helping the Belarusian potential applicants in finding relevant project partners in Latvia and/or Lithuania and to help potential applicants from these countries in finding relevant partners in Belarus;
  3. Active contribution to the JTS activities in advising Belarusian beneficiaries and project partners about proper implementation of the projects and reporting;
  4. Promoting the Programme and its achievements in Belarus and, when necessary, other countries;
  5. Active contribution to the JTS activities in organising events, meetings and media campaigns in Belarus and, when necessary, other countries;
  6. Translation and interpretation from/to Russian and Belarusian to/from English when needed;
  7. Collecting the information necessary for the monitoring of the projects implemented in Belarus and for presenting the results of the projects in public and in front of public bodies;
  8. Contribution to the JTS activities in conducting other tasks under the provisions of the Latvia, Lithuania and Belarus Cross Border Cooperation Programme within the European Neighbourhood and Partnership Instrument and the Communication Plan of the Programme. 

Requirements

The candidate shall have a higher university degree or equivalent in the field of communication, public relations, journalism, public administration, business administration or other relevant field. He/she must possess good organisational, administrative and communication skills. He/she must be capable of working individually, showing initiative and has to be problem solving and goal oriented. He/she has to be fluent in Russian, Belarusian and English.  
The candidate has to be computer literate (MS Word, Excel, Power Point, Outlook) and an efficient user of Internet. Public writing ability and presentation skills will be treated as advantage.
The candidate must be familiar with the eligible area of the Latvia-Lithuania-Belarus Programme and be aware of the Belarusian laws and regional development strategies and priorities. He/she must be able to demonstrate the knowledge of the EU Neighbourhood policy and the European Neighbourhood and Partnership Instrument innitiative.

The candidate must be travel proof and preferably have the driving license. He/she will spend not less than 10% of his/her working time travelling in the eligible territory of Belarus and, if necessary, other countries.
The candidate must be independent and free from conflict of interest in the responsibilities accorded to him/her.

Professional experience

The expert shall have at least 3 years of professional experience. He/she should have an experience of working with international programmes or projects and/or in the fields of public relations or journalism. Experience of working for/with public institutions would be treated as advantage.
Previous experience of working with the EU funded projects or programmes would be an advantage. Previous experience in the field of communication would be an asset.

Commencement date & Period of implementation

The intended commencement date is the date when the labour contract will be signed and the intended period of implementation of the contract will be 48 months from this date.

Remuneration

The person shall receive a competitive salary corresponding to his qualification and skills.

SELECTION PROCEDURE

Submitting applications

The candidates applying for the position of the Branch office in Belarus at the JTS, must submit the following documents:
  • CV in English
  • CV in Russian
  • Mottivation letter in English
  • Mottivation letter in Russian
  • A short description of the candidate’s experience in implementing one communication project (e.g. a campaign, event, etc.) in English and Russian (up to 2000 characters with spaces each).  
The documents must be sent to the e-mail address: info@enpi-cbc.eu not later than on the 23rd of September, 2010, 16:00. The JTS will acknowledge the receipt of all the e-mails within 1 working day.

Interviews

Basing on the application documents submitted, up to five successful candidates will be invited for an interview in front of the trilateral Joint Employment Task Force (consisting of the representatives of the Joint Managing Authority, the Belarusian and Latvian National Authorities, and the JTS). The interviews may take place in Belarus, Lithuania or Latvia. JTS will cover the expenses of the candidates, related to travelling to and from the interview.
The preliminary date for these interviews is 8th of October, 2010.
The successful candidate will be selected after the interview. If he/she refuses to occupy the vacant position, if the Employment Task Force shall decide so, the second best and, subsequently the third best candidate will be offered the job. 

Additional information

Please, address your questions to the communication officer of the JTS, Mr. Giedrius Surplys:
Tel. +370 5 261 3809
Mob. +370 614 32124
E-mail:
giedrius.surplys@enpi-cbc.eu
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